Integrating SharePoint & HP TRIM

As SharePoint adoption spreads, organizations are looking for possible ways to combine the collaborative tools of SharePoint, with their HP TRIM enterprise content management (ECM) system.

The Importance of Integration

There are a series of potential risks and benefits to deploying SharePoint in a HP TRIM environment. The main areas of concern are ensuring that HP TRIM users can efficiently find access and manage information, and that content remains protected. A stable, supported product that integrates SharePoint and HP TRIM is the best approach for mitigating potential risks.

The Risks of Unmanaged Coexistence

HP TRIM provides a centralized, universally accessible repository, providing users with access to content intelligently, according to role and function. As a SharePoint environment begins to accumulate content alongside HP TRIM, users can become frustrated with more time spent searching and less confidence that search results are complete.

Users may begin to favor one interface over the other, manually duplicating content from HP TRIM into SharePoint. This duplication of content further adds to the confusion of content searches, and worse, strips content of its metadata, and may jeopardize permissions and security for the duplicated copy.

In short, both SharePoint and HP TRIM have respective strengths and weaknesses. Unmanaged co-existence tends to diminish the strengths of both systems, creating a confusing user experience, and placing content metadata and security at risk. Managed integration, however, allows SharePoint and HP TRIM to play to their respective strengths, complementing each other – while providing a common user interface to all enterprise content.

The Integration Experience

Using SeeUnity’s out of the box integration products, companies can easily configure an integrated environment that combines the flexibility and collaborative tools of the SharePoint interface, with all of the rich metadata and ECM control of the HP TRIM platform. In this integrated environment, HP TRIM users can find, access and manage all enterprise content – directly from SharePoint. This includes the ability to navigate drawers and workspaces, conduct native searching, and manage content using native HP TRIM controls – all from within SharePoint.

By leveraging SeeUnity’s Archiving & Distribution product, companies can further tighten the integration between SharePoint and HP TRIM. Documents and discussions can be archived natively or as PDF, to HP TRIM as documents of record. Archiving can be done manually, or automatically. Similarly, content can be published from HP TRIM out to SharePoint, potentially becoming available to a broader audience. With the ability to archive and distribute using file copying, linking or synchronization, companies retain full control over their information assets.
With the ability to integrate security between HP TRIM and SharePoint, organizations can ensure that information remains centralized, secure, and accounted for. SeeUnity can help ensure that processes remain compliant, and that SharePoint environments benefit from HP TRIM’s robust ECM assets.

Realizing the Benefits of Integration

Once SeeUnity is implemented to integrate HP TRIM and SharePoint, organizations can realize immediate and lasting benefits.

  • The confusion, overhead, and security risks of SharePoint’s decentralized approach to content storage can be eliminated.
  • Users become more efficient as they spend less time searching for content, and more time working with search results.
  • HP TRIM licensing costs can be optimized to lower total ECM cost of ownership.
  • Automated processes can help enforce corporate content management policies.
  • Automated archiving brings SharePoint into the content lifecycle, allowing server costs to be optimized, and reducing database overhead.
  • Content publishing and distribution can enable content to be served to a broad audience of external users.
  • Orchestrating a managed integration between HP TRIM and SharePoint reduces internal IT support demands.

Taking the Next Step

For organizations that are considering adding SharePoint, or have already introduced SharePoint to their HP TRIM infrastructure – content integration is a necessity. Integration protects content, empowers users, and reduces the overall cost of ownership.

SeeUnity is a leading developer of Enterprise Content Integration and Migration solutions that enable users to search, access, and manage all enterprise content from a common interface. Our products bridge content platforms, and remove the barriers between content silos. SeeUnity brings content together.

To learn more about how integrating HP TRIM and SharePoint works, contact SeeUnity using our online form, or by calling us directly at 970.232.3332.

SeeUnity and the SeeUnity logo are trademarks of SeeUnity, Inc. HP TRIM are registered trademarks of the Hewlett-Packard Development Company, L.P.. Microsoft and SharePoint are registered trademarks of the Microsoft Corporation. All other trademarks are the property of their respective owners.